COVID-19 Frequently Asked Questions
We completely understand any and all concerns with regards to safety protocols and precautions in light of COVID-19. We are in consistent contact with the hotel, the university, and public health officials to ensure the safest conference experience for all. All information is subject to change as new information and guidelines with regards to the public health situation arise. Please reach out to email@example.com or firstname.lastname@example.org with any additional questions or concerns.
In the event that conference is canceled, what will happen if we’ve already paid?
In the event that conference is canceled, all teams and delegates will receive a full refund. If the circumstances of holding a conference would be a public health hazard, we will cancel UCBMUN XXV and issue a full refund to everyone. In the event that the conference goes online, you will still have the option to receive a full refund.
What safety measures will the hotel have in place to ensure public health?
We are in consistent conversation with the Hilton about how to best ensure cleanliness and hygiene around the hotel. The Hilton will disinfect high touch areas (i.e. elevator buttons, check in counters) frequently as well as cleaning the hotel more regularly. Areas that will be cleaned especially well include meeting rooms and the fitness center. At hotel entrances, there will be sanitizer and wipes. All hotel employees are also required to wear masks to decrease the likelihood of transmission. For any extenuating circumstances, questions, or considerations, please email email@example.com.
How will the committee rooms and hotel rooms be cleaned?
Committee rooms will be thoroughly cleaned including tables, chairs, doorknobs, light switches, public meeting spaces, foyers, podiums, and any shared technology. Chairs will be spaced 6 feet apart. Walkways in committee rooms will be one-way only so as to prevent face-to-face contact. We also plan to scatter start and break times so less people will be gathered in common spaces at once.
All reusable items will be removed from the hotel room. Dirty linens will be removed and transported in single use sealed bags. The housekeeping staff will only clean the room when guests are not present. All non-porous areas will be cleaned with sanitizer.
Will we be required to wear a mask and follow social distancing guidelines?
While this is subject to change, as of right now, we will be complying with California and San Francisco public health guidelines. All attendees will be required to wear a mask and keep 6 ft. of distance while participating in UCBMUN committees and events.